Attendance

How to Excuse an Absence

• Prior to the absence, notify the school by calling the CVHS attendance line at 541-757-5806 or emailing cv.attendance@corvallis.k12.or.us.
• If a verification note is required (permission slip, doctor’s note), make sure to turn that into the attendance office before the absence.
• If your student is sick or there is a family emergency, and your student cannot attend school, notify the attendance office within 48 hours of the absence to excuse your student for the day.

 Absence from school or class will be excused under the following circumstances:

• Injury or illness, including mental or behavioral health of the student
• Bereavement or illness of an immediate family member when the student’s presence at home is necessary
• Religious instruction (under conditions specified by Oregon law)
• Educational/occupational interviews
• Emergency situations that require the student’s absence
• Field trips and school-approved activities
• Medical or dental appointments – confirmation of appointments may be required
• Legal or court appointments
• Other reasons deemed appropriate by the building administrators when satisfactory arrangements have been made in advance of the absence

Unless otherwise arranged with the teacher, students are expected to complete any missing assignments or course materials missed and/or to complete additional in-depth studies assigned by the teacher to meet subject or course requirements.  Parents/guardians should contact the office to arrange for the collection of homework assignments for a student who will be absent several days. Teachers will provide notice to students regarding the consequences for student failure to make up assigned work within a reasonable amount of time as allowed by the teacher.

Notification of Student Absence

Attendance is recorded by teachers in 90-minute blocks (the length of one class period). Students will be marked tardy or absent according to the following guidelines:

• If a student is up to 18 minutes late to class (20% of class) they will be marked tardy
• If a student misses more than 18 minutes of class (20% of class) at any time they will be marked absent

Parents/guardians of students who have an unexcused absence in the first period of the day will receive a call at 10:30 am. A second call regarding attendance for the entire day will be made after 3:30 pm.

Pre-Planned Extended Absences

Please use the Prearranged Absence From for absences 3 or more days. Please submit requests for absences at least two days prior to the first day you will be absent. Students will not be excused without a form! Forms are available in the main office.

Student Procedure:

1. Obtain the signature and assignments required of each teacher 
2. Obtain a parent/guardian signature 
3. Return completed form to Attendance Office at least 2 days prior absence

School Procedure:

When absence is between 3 and 9 days:

• Absence will be recorded in Synergy

When absence is 10 or more days:

• Student will be removed from active roll in accordance with the 10-day drop rule [OAR 581-023-0006]
• Students will lose access to their CSD Technology Accounts (including Canvas) on the 11th day
• Teachers are not required to provide alternative curriculum and/or support
• Students may work with their teachers/counselor to make a plan on how to make-up work on return
• Student attendance may result in grade reduction or credit denial (Policy IKAD)

Consequences of Unexcused Absences

A student is required to regularly attend school during the school term. In the event of a minor unexcused absence, the parent/guardian will receive a message in person, by phone call, or another way of communication notifying them that their student has an unexplained absence

Regular attendance shall mean attendance that does not include more than eight unexcused one-half day absences or the equivalent in any four-week period in which school is in session. Any parent/guardian who fails to send a student to school within three days of notification by the district that their student is not complying with compulsory attendance requirements may be contacted by the school to implement any necessary supports or plans to ensure regular school attendance.

Any parent/guardian who fails to send a student to school within three days of notification by the district that their student is not complying with compulsory attendance requirements may be contacted by the school to implement any necessary supports or plans to ensure regular school attendance.

The district will notify the parent/guardian in writing that, in accordance with law, a representative of the building will schedule a conference with the non-attending student and
their parent(s)/guardian(s) to discuss attendance requirements. The written notice will include the following:

• The Superintendent or designee has the authority to enforce the provisions of compulsory attendance laws.
• The parent/guardian has the right to request an evaluation to determine if the student should have an individualized education program (IEP) if the student does not have one; or a review of the student’s current IEP.
• The parent/guardian and student are required to attend a conference with the Superintendent or designee. The date, time, and place of the conference will be specified. This conference may not be scheduled until after an evaluation or review as described above, if requested by the parent/guardian, has been completed.
• Failure to attend the conference or failure to send the student to school following the conference may result in the issuance of a citation.

The written notification will be in the native language of the parent/guardian. Board Policy JEA

Our goal is to help all students regularly attend school. Please contact your student’s counselor for assistance. For more information on Attendance rules look at the Student Parent Handbook.